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Please Note:- The Demo Submission, Cover & Follow up Letters are examples written to formal business standard. Any of the heading styles can be used, but whichever one you choose, be consistent. Pick one style to use for all your correspondence. If you have a logo, include it on all of your stationary.

Whilst you are welcome to copy, download and print these, they are for information and entertainment only. Any format should be adapted to suit your bands personality and music style as long as it contains all the relevant information that you need to convey to the reader including unique description of musical style, experience, current public interest and contact details.

Always try to find out the name of the person and address your letter to them personally. Don't waste their time (or yours) by sending unsolicited material to the wrong person, i.e., your mean rock demo to a folk A & R person or radio station! Do some research and only send your letters/demos to relevant labels, dj's or those who have expressed an interest into your style of music.

Top Tip: Keep it short, interesting & be yourself!

Example Cover Letter
For use when submitting unsolicited material

Your/Band/Manager Name
Anystreet, Anytown, Post/Zip Code
Tel: 000 0000 0000

Their Name
Company Name
Some Road
Somewhere
Post/Zip Code


Todays Date

Dear Sir/Madam (or Name),

I am writing to introduce (NAME OF ACT OR BAND). Original funky blues combined with melodic rock vocals, hard hitting lyrics and unusually intricate harmonies, (or whatever description suits your act), are drawing average audiences of approx (amount) people per show and attracting great reviews from the media including airplay on local radio (name the station/s).

Your professional input would be appreciated and our press package and demo is enclosed for your perusal.

Please don't hesitate to contact me for further information. Thanks in advance for your time and consideration.

Sincerely,

Your Name
(Status, i.e. Manager, Agent, Band Leader if appropriate)

Enc:
Biog
Demo Tape (or CD or Video)
Date Sheet
Publicity Photographs
Reviews

Submission Letter
For use when information has been requested

Your/Band/Manager Name
Anystreet
Anytown
Post/Zip Code
Tel: 000 0000 0000


Their Name
Company Name
Some Road
Somewhere
Post/Zip Code


Todays Date

Dear Sir/Madam (or Name),
Further to our telephone conversation (or meeting) on (date), I am enclosing publicity pack and demo of (ACT/BAND NAME) as requested.

Original funky blues combined with melodic rock vocals, hard hitting lyrics and unusually intricate harmonies, (or whatever description suits your act), are drawing average audiences of approx (amount) people per show and attracting great reviews from the media including airplay on local radio (name the station/s).

I'll give you a call in a few days to be sure this package arrived. Please don't hesitate to contact me should you need further information, demo material or gig date/dates you may be attending. Thanks for your time and consideration.

Sincerely,

Your Name
(Status, i.e. Manager, Agent, Band Leader if appropriate)

Enc:
Biog
Demo Tape (or CD or Video)
Date Sheet
Publicity Photographs
Reviews

Follow Up Letter
For use when futher information/material has been requested.

Your/Band/Manager Name
Anystreet
Anytown
Post/Zip Code
Tel: 000 0000 0000

Their Name
Company Name
Some Road
Somewhere
Post/Zip Code


Todays Date

Dear Sir/Madam (or Name),

Following our recent telephone conversation, (meeting, letter, demo submission, or whatever), I am enclosing a demo of latest material and future gig dates for (Act/Band Name) as requested.

Please let me know which date/dates you may be attending so that I can include your party on the guest list.

Thank you for your time and interest.

Sincerely,

Your Name
(Status, i.e. Manager, Agent, Band Leader if appropriate)

Enc:
Demo 2
Date Sheet

Resources & Helpful Sites

Accent Resume Writing
Site contains free advice on writing cover letters and resumes including how to critique your own letters and example letters.

Career Lab
200 Free Cover Letters for Job Hunters, including follow up letters, sales letters, cold call, reply form, follow up and thank you letters.

Jobstar Central
Has information about cover letters, resume's, sample letters, resources, salary info and career guides.